Administrative Staff
Administrative functions are an important component of school-based dental sealant programs. Staff need to
- Obtain permission to access schools and develop programs from the state, school district, school, or other relevant entity
- Obtain written memoranda of understanding
- Work with principals, teachers, and parents to provide information and gain parental consent for the child to participate in the program
- Organize staff and volunteers, as needed
- Schedule schools and classrooms
- Arrange for transportation of equipment from school to school
- Manage the Health Insurance Portability and Accountability Act (HIPAA) and the Family Educational Rights and Privacy Act (FERPA) privacy requirements (see Step 6)
- Manage student charts and program data
- Bill and collect reimbursement for clinical services
- Conduct outreach
- Make and follow up on referrals
In many school-based dental sealant programs, dental hygienists and assistants perform these administrative functions (and may also serve as program directors) in addition to providing clinical care. However a number of programs employ non-clinical staff to perform administrative functions. Available funding usually determines whether a program is able to hire non-clinical staff.
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